A situation to work through
An evening quote assumes five visits per week and access after 6 pm. If access moves to office hours, ask the team to reassess the work before confirming the price.
CLEANING OPERATIONS GUIDE
Cleaning quote assumptions worksheet
Make the assumptions behind your cleaning estimate visible before a customer accepts it. Keep quoted hours separate from the actual visit record.
Work through the decision
List the conditions that materially affect time: service frequency, access window, occupied rooms and supplied equipment. Attach the list to the proposed scope. Before accepting a changed condition, recalculate the affected work and record the agreed adjustment.
Before you hand over the result
An estimate is not a promise of a particular completion time. Review the site before treating an assumed production rate as measured performance.
Your working worksheet
Download the text file and fill it in with your own service details. Keep it with the relevant job record.
- Visit frequency
- Access hours
- Crew size
- Estimated time
- Supplies responsibility
- Requote trigger
Check the result
The quote identifies which change triggers a review; the crew is not expected to absorb unapproved additional work.
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For US cleaning companies with up to 10 cleaning staff: homes, offices, stores and turnovers. After manual approval, start with your real records and editable checklist starters. No training session is required.
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